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Teleconferencing Information
NOTE: CNS Telecommunications does not have a contract for teleconferencing. Please take care when shopping for a teleconferencing service, as rates are fairly high. If you decide to use SUNCOM, CNS Telecommunications customer service representatives can assist you with setting up this service via a Telecom Work order.
Below is a partial list of vendors offering
teleconferencing services. Departments are free to select these
or any other vendors for their teleconferencing needs.
Telecommunications does not recommend any vendor over another. When
contacting a vendor, let them know you are a tax exempt, state agency.
Availability of teleconferencing services may
vary between vendors. Common access options and features are
listed below:
Access options:
| Dial-Out or Operator-Dialed |
Each participant is called prior to the
start of the meeting. |
| Dial-In, Call-In, Toll free and Reservationless Voice Conferencing |
Participants dial into the conference from
wherever they are. Types vary and may be billed to the caller or
charged to a predetermined toll free number. |
| Mixed Mode |
A combination of methods used to connect
participants and bill for conferencing services. |
Features:
| ASAP |
For conferences that need to be arranged
quickly. |
| Audio Bulletin Board |
Replays a conference, message or press
release. |
| Availability Anytime |
24 hours a day / 7 days a week. |
| Conferencing Monitoring |
A conference coordinator can stay on the
line to monitor and assist. A coordinator is generally available
if not on the line. |
| Conference Taping |
Preserves your conference on audiocassette.
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| Costumer Reference Codes |
Identifies calls listed on the conference
invoices. |
| Entrance Announcement |
Participants entering the conference are
announced. |
| Listen Only |
Allows some participants to have 'listen
only" capability. |
| Master List |
The conference center can keep a list of
all participants on file. |
| Multi-Point Fax |
Faxes information to participants prior to
the conference. |
| Music on Hold |
Provides music prior to the start of the
conference. |
| Participant Fax List |
Faxes a lists of participants to the
conference chairperson after the conference. |
| Participant Notifications |
Provides advance notice to participants. |
| Polling |
Surveys participants via touch-tone
keypads. |
| Question & Answer Sessions |
Conducted without interruptions. |
| Roll Call |
Taken so you know who is on line. |
| Secured Call |
Locks-out additional participants from
joining the conference. |
| Standing Reservations |
Made for regularly scheduled, recurring
conference call. |
| Sub Conferencing |
Allows designated callers to speak
privately within a conference call and then be returned to the main
call. |
| Tone In |
Heard as each participant enters into the
conference. |
| Transcription |
Provided on either paper or diskette. |
| Translation Services |
Offered for foreign languages or dialects. |
Conference speakerphones rentals:
As a service from Telecommunications, conference speakerphones
for use in teleconferences are available for rent on a daily basis. The
speakerphones are versatile and of high quality. The units,
available for rent at a rate of $55.00 per day, can be used for
small, medium or large conferences. The units are user friendly
in their installation and operation and can be picked up at
Telecommunications located on Radio Road, Building 429.
Contact Fritz Klemons at 273-1119 or e-mail tfk@ufl.edu to make arrangements for rental.
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